Whenever we make an investment in technology, we want to make sure the investment is worth it. We measure this with metrics like return on investment, or ROI. When you build your own software, there’s usually a J-curve shaped ROI which shows at first, how you spent more money than you saved. However, as the software starts to produce results, you see the cost of owning it turning into a profit. That’s if the software actually works. With PACE, we’ve already made a BIG investment, so there’s no risk and no J-curve shaped ROI graph. Just a line going up and to the right.

How does PACE immediately start paying for itself?

Autoqueue – the autoqueue feature automatically assigns work to operators based on the production management team’s priorities. This multilayered automated work assignment system lets the production manager “set it and forget it” for the day’s schedule. Autoqueue will then make sure every operator is doing the most important work in the right order throughout the day. Want to make sure 10% of the prep associated with a large backlog is done by the end of the day? Autoqueue it! 

By leveraging autoqueue, the company saves money in multiple ways. First off, the production supervisor is not spending all their time manually assigning work to operators. Instead, they can work on their own tasks at hand, producing revenue, or working on optimizing business processes, further compounding your savings. Furthermore, employees aren’t stopping their progress between each task to ask what to work on next or waste time scouring a whiteboard or spreadsheet. Autoqueue keeps your employees working and lets your managers have time to actually manage to make a difference!

Expected Volume Per Container Report (EVPC) – This report shows you how many documents you thought you were going to be getting versus what you actually got from your client. You no longer have to wait until you go to invoice the client to find out they had five times more files than they told you, instead, you can find out after one day of work through the EVPC report! How? The report takes the metrics used in the proposal or SOW and compares them to the metrics being generated by the work. Are the number of images and documents per box aligning? Find out BEFORE it becomes a difficult situation that can lead to discounting or dissatisfied customers. PACE saves you money by helping you avoid costly mistakes with quoting jobs quickly and easily.

Idle Time Report – This report simply shows you when your employees are on the clock, but not producing revenue (i.e. logged into a task). Having this data allows you to have data-backed conversations with team members who may not be using PACE correctly or are taking advantage of the system.

Instant Profit Reports at the Task Level – Gain insights into the performance of your jobs quickly and with the detail you need to go find opportunities to improve your profitability. The ability to run reports when work is completed lets you see the impact of daily changes in your process without waiting weeks until billing to find out how you are doing. Being able to make and measure changes to your process daily will accelerate your profit improvements.

Time clock at the workstation – When an employee clocks into work using PACE, they are ready to start producing revenue from the minute they punch in, to the moment they clock out. Being able to get the most productivity out of your staff starts with making sure they are generating revenue every minute they are on the clock. At Recordsforce, By moving the time clock system from a separate location, such as the breakroom, to the worker’s desktop, we reduced wasted time walking to and from the breakroom to save over $5,000 per month*. That pays for PACE all by itself. 

Create a performance-based culture – Here’s a free one. Improve your employee performance by creating a performance-based culture. As you can see, it doesn’t take much improvement at the individual level to make a HUGE difference from your company’s bottomline. Consider four scan operators scanning for seven hours each per day at an average throughput of 2,500 images per hour and $0.06/image. This pod of workers is producing (4 operators  x 7 hours each x 2,500 images/hour x $0.06/image  =) $4,200 per day. Not too bad. But, if we just improve their throughput by one percentage point per week for a couple months by posting throughput reports and talking about throughput with your operators weekly, that 8% improvement adds up to $48/hour for the pod. Over the next month, that pod will produce $7,392 in ADDITIONAL REVENUE**. That is how you pay for PACE! That all goes to your bottom line!

Improving your bottom line is our business – Schedule your PACE demo!

*How did we come up with this number? 2 minutes to clock in, 1 minute to go on break, 1 minute to come off break, 1 minute to clock out. We have (150 workers x 5 minutes per day x 22 days per month)/60 minutes per hour x $18.50 per hour = $5,087.50 per month

**Want to check out math? $48/hour x 7 hours per day x 22 days per month = $7,392